We are responsible for services for children and young people including:
- education
- children’s social care, and
- children’s community health
It is important that we hear feedback about your experiences of children’s services, so that we know what we are doing well and where we need to improve. Feedback can be positive, negative or neutral. Compliments and comments are as important as complaints.
Compliments and Comments
If you would like to:
- compliment one of our employees or teams, or
- make a comment on any aspect of our service
Please complete the following online form:
Complaints
If you are unhappy with one of our services, it is often worthwhile discussing your concerns early on with the provider of the service.
Most problems can be dealt with at this stage, but in some cases you may feel more comfortable speaking to someone not directly involved.
How long do I have to make a complaint?
Complaints should normally be made within 12 months of an incident or of the matter coming to your attention.
The time limit can be extended provided:
- you have good reasons for not making the complaint sooner
- and it is possible to complete a fair investigation.
How to make a complaint
You can make a complaint by:
- completing our online form
- completing a printable form and posting it to us
- in writing
- verbally
If you make your complaint verbally, a record of your complaint will be made and you'll be provided with a written copy.
Who can make a complaint?
You can make a complaint if you are a:
Child or young person
- complete our online form
- complete a Get it Sorted form - remember if you print this leaflet yourself you will need to seal the edges
- Email the Complaints Manager
Alternatively, if you are in care, please call our Beeline service at 0800 028 8228. This is a freephone telephone service. It is answered personally through the working day, and if you ring outside office hours you can leave a message. You can also:
- fill in a complaint form and send it to the address on the form
- or ask someone else to complain for you
Parent / carer
- complete our online form
- complete a Listening and Learning form - please note if you print this leaflet yourself you will need to seal the edges
- email the Complaints Manager
Getting help with your complaint
You don’t have to be alone when you make a complaint. You can choose someone you know to speak for you if you want to.
If you need help making your complaint, our complaints team can provide support. Please contact us using the contact details below for details.
What to expect
You should expect
- an acknowledgement
- and the offer of a discussion about the handling of your complaint
within three working days of receiving your complaint.
Within the discussion we may ask you to clarify the details of your complaint, and your desired outcomes. The local manager handles investigating your complaint.
After investigation you will receive a written response from the local manager. This will be within 10 working days but, can be extended to 20 working days, from when we agreed the complaint content with you.
The response will set out:
- the findings and, where appropriate, provide an apology
- and information about what's being done as a result of your complaint.
It will include information about how the complaint has been handled and details of what to do if you are unhappy with the result.
Complaints Procedures and Policy
We follow the following complaints procedures.
Corporate
The corporate procedure relates to:
- education (not complaints about schools)
- special educational needs
- children's community health
and includes the following stages:
Statutory
The statutory procedure relates to some children's social care complaints. The procedure includes the following stages:
You can also view our Customer Feedback Policy.
View our Easy Read guide on how to make a complaint
Complaints leaflets in other languages
- How to make a complaint to children's services | Lithuanian
- How to make a complaint to children's services | Polish
- How to make a complaint to children's services | Portuguese
Complaints about schools
It is not within our remit however to investigate complaints about schools. We recommend that you contact your child’s school direct.
The Local Government and Social Care Ombudsman
You can contact the Local Government and Social Care Ombudsman (LGSCO) at any stage of your complaint. However, the LGSCO will usually recommend that the complaint is initially pursued via our Complaints Procedure.
The LGSCO has a fast track procedure for dealing with complaints made by, or on behalf of, children and young people up to the age of 19 (or 25 if they have a disability).
You can contact the LGSCO at:
Local Government and Social Care Ombudsman
PO Box 4771
Coventry
CV4 0EH
Phone: 0300 061 0614
Online: www.lgo.org.uk/making-a-complaint
Annual Report
Local Authorities have a Statutory Duty to publish an Annual report in respect of social care complaints. The purpose of this report is to ensure complaints information for the Together for Families Directorate is available to the public, our Elected Members and our employees.
The report is an indication of the importance of feedback from service users and their representatives on the Directorate’s performance. Through monitoring and evaluating compliments, comments and complaints, our leadership team gains information on the services that are delivered to good standard and also those that need some improvement. We then make changes to policies, procedures and practices as a result of the learning recorded from your feedback.
Our latest report includes both statutory and non-statutory complaints which have been concluded.
