Forms and guidance for direct payments

This page is for families of children and young people under 18 who receive Direct Payments

You can find some of our most requested forms and documents to download and print.

If you do not have access to a printer, you can contact us and we will send the information to you by post. 

Our email address is: cypdirectpayments@cornwall.gov.uk

Personal assistant information held with Cornwall Council

Cornwall Council holds some personal information about your personal assistant(s).

We store the name of your personal assistant(s) on your child’s Direct Payment file.

The information is only stored due to their employment with you. We will not create a separate record for them.

We respect the privacy of your personal assistant(s). We store their information in a secure environment.

We have produced an information leaflet for your personal assistant(s). They can contact us directly if they choose.

Personal Assistant data privacy information leaflet

Employment updates 

• April 2026 Update for Employers

This includes information on:

• National Minimum Wage, National Living Wage and the UK Real Living Wage

• Income Tax Rates and National Insurance Contributions 

• What counts as taxable income

• Providing a Workplace Pension - Automatic Enrolment

• Statutory Rights for your Personal Assistant 

• Statutory Sick Pay

• Statutory Maternity, Paternity, Adoption, and Parental Bereavement Leave and Pay

Payment dates 

Direct payment expenditure forms 

Every three months, you will need to send us a completed expenditure form.  This shows how you have used direct payments funds.

You can download our quarterly expenditure form in PDF format: 

• Quarterly expenditure sheet (.pdf)

You can also download a Microsoft Word version of the quarterly expenditure form. You can complete this and email it to us:

• Quarterly expenditure sheet (.docx)

There is also a Microsoft Excel spreadsheet which you can download. You can fill in the spreadsheet and email it to us:

• Quarterly expenditure spreadsheet (.xlsx)

Timesheets, mileage and expenses 

Every month, your personal assistant(s) will need to complete a timesheet for the hours they have worked. 

Your child's Child Plan or Education, Health and Care Plan (EHCP) will set out how the direct payment funds are to be used to meet their assessed needs.

In some circumstances, it may be agreed that your personal assistant can use their own vehicle to support your child or young person in meeting their identified needs. Where this has been agreed, they should complete a mileage claim form to claim mileage costs.

In some circumstances, it may also be agreed that your personal assistant can claim other expenses incurred while meeting your child or young person's identified needs. Where this has been agreed, they should complete an expenses claim form.

Direct Payments Policy

Download our current Direct Payments Policy

Rescue Medication Policies

There are policies for children and young people who have rescue medication for certain conditions and who also receive direct payments.

We developed these policies following consultation with parents, carers and healthcare professionals. These policies apply to children and young people with a diagnosis of anaphylaxis, epilepsy or type 1 diabetes. 

• Direct Payments and the administration of anaphylaxis medication policy

• Direct Payments and the administration of emergency epilepsy medication policy

• Direct Payments and the administration of type 1 diabetes medication policy

Annual Report

Each year, we publish a summary of direct payments data in an annual report.

View the latest annual report