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Special Educational Needs Reviews

When an Special Educational Needs (SEN) Review concerns a child or young person with an Education, Health and Care (EHC) plan, it is known as an EHC plan review.  

What is an Education, Health and Care (EHC) plan review?

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EHC plan review meetings are part of the continuous cycle of assess-plan-do-review.

An EHC plan review, sometimes called an SEN review must: 

  • Focus on a child or young person's progress towards their objectives, outcomes and longer term aspirations, as specified in their Statement of SEN or EHC plan.
  • Identify any changed circumstances
  • Consider whether the existing objectives, outcomes, longer term aspirations and supporting provision remain appropriate.
  • Be undertaken in partnership with the child or young person and their parent, taking account of their views, wishes and feelings.
  • Consider whether any changes to provision or the educational setting are required
  • Consider whether the EHC plan should be discontinued. 

A range of useful guidance about the EHC Plan or SEN review process, including details of how parents children and young people can contribute to the review can be found within the SEND Forms and Guidance section of the SEN File.

  • The EHC plan review paperwork should provide evidence based on the Asses, plan, do, review cycle and on advice from professionals and agencies supporting the child or young person.
  • The educational setting completes the review paperwork and sends it to the Statutory SEN Service.
  • The Local Authority (LA) must consider the review paperwork and inform the parents whether the LA intends to maintain, amend or is proposing to cease the EHC plan. The Local Authority gives parents the opportunity to respond to the Local Authorities proposals.  

Requests for changes in educational placements should be made as part of the EHC plan review process. Sometimes the evidence and recorded at the EHC review meeting identifies that there has been a change in the child or young person’s needs. This can mean that the  provision in place is insufficient  or is no longer fully meeting these needs. Sometimes the change in needs will indicate a reduction in provision.

  • The review meeting paperwork should recommend  strategies, interventions and provision  required to meet the needs of the child or young person. The paperwork is  sent to the Statutory SEN Service in order for the Local Authority to consider the request
  • The Local Authority Statutory SEN panel  will consider the request outlined within the review paperwork and   will decide if there is a need for a change in provision . The parents and school will be informed as part of the process of actioning the EHC plan review

An EHC plan will be reviewed at least every 12 months or every 6 months for children under 5 years of age  .An individual’s progress will be monitored through the EHC plan  review process and consideration given as to whether an EHC plan should be continued or discontinued.

There may be times where it is appropriate to hold an early or an additional EHC plan review. It might be appropriate when:

  • A child or young person is new to Cornwall 
  • Due to unforeseen and significant changes in a child or young person’s special educational needs and/or the suitability of their educational provision needs to be reviewed
  • Where there are significant concerns about the progress a child or young person is making against the objectives/outcomes specified in their statement of SEN or EHC plan
  • The educational placement named within their statement of SEN or EHC plan is at risk 

Transfer between phases of education

A EHC plan must be reviewed and amended in sufficient time prior to a child or young person moving between key phases of education, to allow for planning for and, where necessary, commissioning of support and provision at the new setting.

SEN reviews for children or young people transferring between phases of education must take place in the summer term, a full academic year before transfer.


Key Transfer Phase

When the SEN review must be held

Early years child moving to school

Summer term one year prior to starting school

Year 1 child in an Infant school

Summer term of Y1, one year prior to transfer from Y2 to Y3

Year 5 child

Summer term of Y5, one year prior to transfer from primary to secondary

Year 6

Between February and May half terms

Year 10 young person

Summer term of Y10, one year prior to transfer from secondary to post-16

Year 11 

Early in the summer term

Post 16

Summer term


EHC Plan Review/ SEN Review Documents

EHC Plan Review/ SEN Review Forms