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How to request a Royal Visit

The Lord-Lieutenant is responsible for co-ordinating all the arrangements for a Royal Visit to Cornwall.  The Lieutenancy office will liaise with the host, the Royal Household and the police to make all the necessary planning arrangements and ensure the visit is a success and is enjoyed by all involved. 

A Royal Visit is a memorable occasion which honours the work and achievements of an organisation or community.  It is an opportunity to celebrate and acknowledge the different ways in which people have been involved in either a special piece of work or occasion.  

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These visits are much valued by those organisations and communities that are fortunate enough to receive such a visit.

Invitations to members of the Royal Family can be made in two ways. 

Write to the Lord-Lieutenant

The Lieutenancy Office
Cornwall Council
County Hall
Truro 
TR1 3AY

Email lieutenancy@cornwall.gov.uk

Write to the relevant Royal Household through the Private Secretary

You can find addresses for the Royal Households on the how to contact a Member of the Royal Family page. Please also send a copy of your letter to The Lieutenancy Office.

Your letter should include as much relevant information about what you would like to mark or celebrate.  Make sure you include details such as notable anniversaries or particular links between your organisation or community and the Royal Family. 

If the invitation is to open a new or refurbished building, it is vital that the work is fully completed and the building in use before the Member of the Royal Family visits, therefore such invitations should be considered for a date well after completion to ensure everything is in place. 

All invitations received by either the Lord-Lieutenant or a Royal Household direct are given careful consideration.  Your invitation should be sent at least six months  in advance of the proposed visit. 

For a special occasion which has to happen on a particular day please extend your invitation twelve months prior.  If you are in doubt please contact the Lieutenancy Office who will be happy to advise. 

The Queen and other members of the Royal Family make at least 3,000 visits every year with The Queen receiving over 1,000 invitations alone.  If your invitation is refused, as many sadly must be, it will not automatically be sent to another member of The Royal Family for consideration. 

You may ask the Lord-Lieutenant to extend it to another family member on your behalf and we will be happy to help you with this. 

Once an invitation has been accepted the appropriate Royal Household will let the Lord-Lieutenant know.  We will then contact you to confirm the date and to start the planning process. 

At this early planning stage the visit should be kept strictly confidential and no details passed to anyone not directly involved in the planning of the visit.  

Once the visit is confirmed and the final programme agreed the details will normally be released on the Royal Family website .  Once the visit is made public you may publicise it more widely. 

You can download a guidance note to help you plan for a visit.