Information about Covid19:
Please read our information on how we are supporting residents and businesses, as well as information on affected services.

Coronavirus updates for suppliers

Commercial Services will be aiming to keep suppliers to the Council updated on a regular basis as the situation around COVID-19 develops.

Council supplier relief policy

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Supplier relief

We have been working with the government and are able to offer some supplier relief (support) on a case by case basis.  This is according to the:

  • nature of the services
  • goods or works being provided
  • the challenges being face
  • the contracted terms
  • the constraints of any statutory requirements

Every contract will have its own unique characteristics and therefore the relief available will vary case by case. Some examples could be as follows: 

Relief to be offered from the Council

  • Accelerated invoice payment 
  • Increased frequency of invoicing 
  • Payment in advance or on order (not receipt) 
  • Redeployment of any currently unrequired services capacity to other areas of need 
  • Change to contract requirements including an extension to current agreed end date 
  • Change to delivery locations, frequency and timing of delivery 
  • Changes to targets and performance indicators
  • Extension of time for contract performance
  • Revised milestones or delivery dates
  • Payment at usual contractual rates for certain critical services with analysis and reconciliation at a later date

Relief from outside of the Council

The Chancellor has set out a package of other measures to support contracted suppliers.  As well as other businesses during this period of time.

Contracted Suppliers should pursue other sources of relief. Particularly in circumstances where suppliers are unable to provide goods and works. Or services where staff are or may be furloughed.

It is important that suppliers are not claiming public subsidy in relation to the same cash flow issue twice. E.g. the supplier claims 80% of staff costs through the Job Retention Scheme for furloughed staff.  As well as receiving payment through the Council’s contracts with other suppliers.

The different sources of external relief for businesses are set out below so are not listed here.

The supplier relief programme is currently available up to the 31 October 2020.  A new policy note 04/20 was released in July.  This sets out how the transition phase will operate. In response to this we are now starting to plan with our suppliers how to:

  • exit any contractual relief
  • transition to a new, sustainable, operating model

Your contract manager will be in touch with you to discuss this.

If you would like more details please read supplier newsletter 3 below.

Supplier relief application form

Please complete the supplier relief application form.

Covid-19 Business Support Package

Download the Covid-19 Business Support Package

If for whatever reason you cannot mitigate the risks on your own through the actions above and you need to discuss this please contact us on the emails provided.