e-Bulk

What is e-Bulk?

e-Bulk is Cornwall Council’s system which allows applicants to complete their DBS/Basic disclosure application online. It also allows the ID checker/Applicant Manager to complete their sections online.

An applicant can log into the Cornwall Council e-Bulk system from any computer via the internet. The applicant completes the form online which has similar questions to the paper based DBS and Disclosure Scotland application form.

Validation of the data input by the applicant takes place as it is entered, saving considerable time by highlighting and correcting errors at data entry. If an individual has made a mistake on their application, this can be edited by the HR Safeguarding Team prior to the submission of the check, please email them on hrsafeguardingteam@cornwall.gov.uk to request this.

The application is submitted by the applicant with just a click of a button which automatically sends the completed form to your organisations dashboard within e-bulk. Your nominated applicant manager(s) will then be able to see that an application has been completed and that it is waiting for an ID check. Your applicant manager(s) confirms the ID documentation seen and enters this information into e-Bulk.

Once your applicant manager(s) has confirmed that the application is complete, the application is then sent electronically to Cornwall Council who performs the final checks, resolves any queries and submits the application by secure electronic link to the DBS/Disclosure Scotland.

Once the DBS/Disclosure Scotland have completed their checks and processed the application, they will produce a disclosure certificate which is sent directly to the applicant. The e-Bulk system will then send an electronic notification to your nominated primary contact to confirm the results of the check.

If the disclosure is clear (no criminal record), the notification will state 'certificate contains no information' and the individual is clear to commence employment.

If the disclosure is not clear (contains a criminal record), the notification will state 'please wait to view applicants certificate'. This means that the disclosure certificate contains information and you will need to arrange to see the applicant's certificate to be aware of the details it contains, in order that a risk assessment process can be undertaken to decide if the individual is suitable to employ.

DBS checks - The applicant of the DBS check must give their employer original documents proving their identity. The documents needed will depend on the route the application takes but must confirm the applicant's name, address and date of birth and must show on the 'DBS list of acceptable, valid identity documents'. Basic Disclosure checks - The applicant of the Basic disclosure check must give their employer original documents proving their identity. The documents needed will depend on the route the application takes but must confirm the applicant's name, address and date of birth and must show on the 'Disclosure Scotland list of acceptable, valid identity documents'.