Become a CCFF trustee

Are you interested in becoming a trustee of the Cornwall Community Flood Forum (CCFF) Charitable Incorporated Organisation (CIO)?

It is hoped that this information will assist you in making your decision. The information should be read in conjunction with an open invitation to speak with any of the CCFFs current trustees or our staff member Martyn Alvey about this important role. You are also welcome to attend one of our quarterly Trustee Meetings as an observer before deciding if you wish to put your name forward to become a trustee.

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Included within this trustee information is a link to the latest copy of the CCFFs Business Plan which gives an indication of how we intend to achieve aims, along with our anticipated income and aspirations for the coming years.

The Trustee Board of the CIO consists of individuals who either possess skills in flood risk management or an enthusiasm to make a difference locally. The CCFF CIO‘s constitution requires that we have a minimum of seven and a maximum of fifteen trustees.  Nine of the trustees are ‘elected’ with up to six being appointed by organisations with whom we work closely in order to achieve our charitable objectives (3 x Cornwall Council, 1 x Environment Agency, 1 x South West Water, 1 x Exeter University).  The term of office for trustees is 3-years and if needs be, trustees must stand down in rotation for re-election.  Trustees may only serve two x 3-year terms and must then stand down for a minimum of three years before being able to stand for election again.

Members

  • Luci Isaacson, (Hon. Chair) – Elected
  • Cllr Roy Taylor, (Hon. Treasurer) – Elected
  • Dr Jenny Moore, (Hon. Secretary) – Elected
  • Lindsey Southcombe – Elected
  • Janet Lockyer – Elected
  • Clive Polkinghorne – Elected
  • James Biscoe – Elected
  • John Paton – Elected
  • Dr Stephan Harrison – Exeter University
  • Mr Chris Jones - Elected
  • Martyn Alvey  – Elected
  • Loveday Jenkin - Elected
  • Stephen Rushworth  - Elected

The CCFF CIO‘s constitution requires that we have a minimum of seven and a maximum of fifteen trustees.  Nine of the trustees are ‘elected’ with the other six being appointed by organisations with whom we work closely in order to achieve our charitable objectives (3 x Cornwall Council, 1 x Environment Agency, 1 x South West Water, 1 x Exeter University).  The term of office for trustees is 3-years and if needs be, trustees must stand down in rotation for re-election.  Trustees may only serve two x 3-year terms and must then stand down for a minimum of three years before being able to stand for election again.

As with the trusteeship of any charitable organisation, becoming a trustee carries with it legal obligations and a requirement to be registered as a trustee with the Charity Commission.  However our status as a CIO does give trustees protection from the liabilities of the charity, provided they carry out their role diligently in accordance with the Charity Commission regulations.  More detail about the legal aspects of trusteeship is included in the Charity Commission’s ‘Essential Trustee’ guide

Understandably, the CCFF is keen that all of its trustees contribute as much as possible to the governance of the organisation and wherever possible become actively involved in the work done by the organisation to meet its charitable objectives.  The board of trustees meets quarterly, normally in Truro, for half a day, during the daytime, on a weekday.  We also hold an annual combined Annual General Meeting and conference, again on a weekday.  These events are diarised well in advance and attendance by all trustees is expected, save for exceptional circumstances.  From time to time there may also be the need to call an Extraordinary General Meeting at shorter notice.  The board of trustees may also form occasional sub committees and ‘task and finish groups’ to which trustees are expected to contribute, particularly if they have specialist knowledge relevant to the subject.  Our constitution does allow for a limited number of trustees to participate in meetings by electronic means.

Day-to-day communication with the trustees is by e-mail and if the views of trustees are needed between meetings this will normally be sought via e-mail or telephone.  Likewise, meeting papers are normally distributed by e-mail.  Trustees may also be called upon to act as cheque signatories and on appointment must all be registered with the CCFF’s bank.

There are currently three formal posts of office within the board of trustees: Chairperson, Hon Secretary and Hon Treasurer.  These individuals are appointed by the board and it is anticipated that each post will have a deputy.  However, it is important to emphasise that an active board is the ‘beating heart’ of the CCFF and as such it is hoped that trustees contribute to the organisation in any way that they can.  So, for example a trustee with the relevant experience may volunteer to become the ‘lead’ for Public Relations.

It is hoped that you find the prospect of becoming a CCFF Trustee an interesting challenge.  Should you wish to put your name forward for consideration, would like to observe the next meeting of the board of trustees, or would like to meet with a trustee or our staff member to discuss things further, please contact nora.guerten@cornwallrcc.org.uk or call her on 07563 022713 and this can be arranged.