After your event
Last updated: 03/02/2012
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After your event is over, you will need to check the site
condition and report any accidents or claims. You should also
ask for feedback from staff, stallholders and contractors on what
went well and what could have been better so that you can improve
your event in the future.
Inspect your site to make sure you haven’t left anything behind
that could be hazardous to others. You should also check for
any damage that might have been caused by your event.
If you are leaving any structures up overnight, such as marquees
or stages, you will need to make sure they are in a safe condition
and safe from possible vandalism. If you are leaving a lot of
structures up overnight, you may need specific security
You will need to report any accidents that occurred during your
event. At the time of the accident you should take down the
names and addresses of any witnesses and take photographs to
include with your report. You should also complete
an accident form and send a copy to the landowner.
You must tell your insurance company about any accident, and you
should take action to prevent similar accidents taking place.
You should contact your insurers immediately if anyone says they
will be making a claim following an accident at the event.
Your insurers may require a copy of the completed accident
Event organisers, key stakeholders, festival and event staff,
security, contractors, vendors and entertainers should all be given
the opportunity to feedback and evaluate the event. This
should include what worked, what didn't, why it didn't work
and how it could be fixed. This feedback will help you to
improve your next event.
A sample of
a debrief/evaluation is available via this link